Control Your Calendar (Not Your To-Do List) and Success Will Follow

Control Your Calendar (Not Your To-Do List) and Success Will Follow

Stop measuring productivity by checking cute little boxes. Do this instead.

Our society celebrates getting things done. Long hours, overflowing inboxes, and maxed-out calendars become badges of honor. But this relentless pursuit of output can leave us feeling drained, disconnected, and unfulfilled. We neglect the things that truly matter to us–family, personal growth, health–because tasks, not our values, dictate our days.

When it comes to getting the most out of our time, we should stop worrying about outcomes we can’t control and instead focus on the inputs we can.

Take a friend of mine who is a freelance editor. In order to manage her work day and clients better, she tracked her word count for years to discover how fast she could edit a given number of words, then used that knowledge to schedule as many projects as she could reasonably fit into a day.

Seems reasonable, but the strategy failed miserably.

Whether each project needed a heavier level of editing than anticipated or a quick-turnover project came in from another client, my friend often found herself off track. That meant she frequently worked longer days than planned and often canceled plans with family and friends.

Analyzing her editing speed was nice, but no matter how many productivity metrics we have, something will always get in the way of what we intend to do. If my friend wanted a better work-life balance, she should have blocked off the hours she wanted to work and honored them by starting and ending when she said she would.

Successfully managing our time means sticking to what we say we will do no matter what. It’s about living with integrity to yourself and others.

The outputs of our time spent doing something are a hope, not a certainty. We can’t control how many tasks we complete in a day, but we can control our input—the time and the attention we put into a task.

Schedule maker with post-its to translate from priorities to time blocks

Turn Your Values into Time

Living by your values is the antidote to society’s dysfunctional approach to productivity, and timeboxing is a productivity tool to help you turn your values into time.

Timeboxing helps you focus on input (your time and attention), rather than output (which you can’t always control). But society’s obsession with output means people often misuse a timeboxed calendar as a scheduled to-do list.

While my editor friend’s approach to time management was well-intentioned, it was not timeboxing. Timeboxing is not output-based. It’s not meant to help you cram as many tasks into a day as you can.

To timebox correctly, you must identify your values, which are attributes of the person you want to be. Values are not end goals or outcomes, like being wealthy. We never achieve our values—just as we don’t say we’ve achieved “determination” by finishing one goal.

Values can’t be taken away from you, as money can be. They are core traits of our ideal selves that guide our actions. For example, your values may include being a vital community member, being a loving parent, or being determined.

Write down your values (using this list of values if you need a starting point). It is helpful to categorize your values into three life domains: yourself, your work, and your relationships.

Now, turn those values into time. List the activities and tasks that exercise your values. These are the activities that you will plot into your weekly timeboxed calendar.

Use my free schedule maker to add each activity to your week. (This process will help you prioritize important tasks, since you can’t fit everything!) Every week, schedule 15 minutes to review last week’s calendar and make adjustments to your following week to make next week’s plan easier to follow.

The best way to be productive is to devote time and attention to the activities that matter, without distraction—not showing up guarantees failure. Using timeboxing, we create a map that shows us what we need to do to live our own definition of a full, productive life.

Hand dropping a coin, in the form of a clock face, into a piggy bank

Time and Attention

Once you’ve built a timeboxed calendar, you need to learn to control your attention and keep it on the tasks you planned to do, when you planned to do them.

Endless distractions pull us away from what we plan to do, and it’s a massive drain on our productivity. How often has distraction caused you to need four hours to complete a task that should have taken two, for example?

That’s why I developed a four-step model for becoming Indistractable and devoting our attention to traction, toward what we plan to do.

The four steps to become Indistractable:

  1. Master internal triggers: Understand and manage the feelings that prompt you to distractions like social media when you plan to do something else.
  2. Make time for traction: The topic of this article, timeboxing allows us to make time for our values and identify distractions.
  3. Hack back external triggers: Curb external notifications and interruptions that steal your attention.
  4. Prevent distraction with pacts: Precommit to doing what you plan to do.

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Forget trying to fit in as much as you can in a day. Giving your full attention, without distraction, to planned values-based tasks makes you productive.

Input is much more certain and specific than outcome. Productivity and success can’t be measured only by the number of items crossed off on your to-do list. When it comes to living the life you want, making sure you allocate time to living your values is the only thing you should focus on.

Stop trying to squeeze everything in, and start making space for the things that make life truly meaningful. Plan your time, control your attention, and the outcome will follow.

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Getting Great Sleep is Much Easier Than You Think

Getting Great Sleep is Much Easier Than You Think

These sleep hacks work like a charm—without medication or supplements.

A few years ago, I started waking up at three o’clock every morning. Over the years, I’d read many articles about the importance of rest, so I knew the research was unequivocal: Quality sleep supports cognitive performance and lowers the risk of diseases and health conditions such as type 2 diabetes, heart disease, stroke, obesity, and dementia.

Knowing that, I’d toss and turn in bed, disappointed that I wasn’t following through on my plan to get seven to eight hours of shut-eye. It was on my schedule, so why wasn’t I asleep?

Sleeplessness among adults is common: The CDC reports that in 2020, 14.5 percent of U.S. adults struggled to fall asleep, and 17.8 percent couldn’t stay asleep. Naturally, a wave of sleep “cures” has hit the market—everything from teas and sleep concoctions to supplements and hormones.

In our quest for a good night’s sleep, many of us are quick to turn to quick fixes that are really just distractions. But the root cause of insomnia is rarely biological, even for people diagnosed with chronic insomnia.

When I was experiencing sleeplessness, I couldn’t help that my body chose to wake me up. But I could control what I did in response. Thankfully, I found a sleep hack more effective than magnesium, lavender, or the Sleepy Girl Mocktail (though I’m tempted to try it).

Rather than reaching for pills and potions, I found a better way.

Wall with many clocks on it, a depiction of the neurosis of insomnia

Why You Can’t Sleep

I’m sure you’ve heard all the sleep advice: Don’t drink caffeine within 10 hours of bedtime. Exercise. Get a blood test to check whether you have a vitamin D or B12 deficiency, and take vitamins or adjust your diet if you do. No screens within an hour of bedtime. Cut alcohol, etcetera, etcetera.

But chances are, you likely suffer from the most common cause of sleeplessness: worry.

When I first started waking up at 3 a.m., I did what many of us do when things don’t go as planned: I freaked out.

I’d lie in bed, thinking about how bad it was that I wasn’t sleeping and how groggy I was going to feel in the morning. Then, I’d start thinking of all the things I had to do the next day. I’d mull over these thoughts until I could think of nothing else. Ironically, I wasn’t falling asleep because I was worried about not falling back asleep.

Rumination is a common cause of insomnia. That’s why the standard treatment for insomnia is cognitive behavioral therapy, as it teaches people to lower their anxiety over not sleeping.

When your mind is constantly racing, falling asleep becomes impossible. Instead of trying to force sleep, focus on breaking the cycle of rumination. That starts with simply accepting the sleep you get.

Think Differently to Sleep Differently

People who don’t think they get the prescribed seven to nine hours of sleep a night tend to jump to the conclusion that they have serious insomnia or some underlying health issue.

Yet new research might make you feel better about the sleep you get.

New studies—which applied more electrodes to measure participants’ brain activity than general sleep studies do—have discovered that insomnia is a “spectrum.” You may just sleep differently than the traditional perception of what’s “good” sleep.

Slow brain waves are typically associated with deep sleep. Yet one study showed that some sleepers experience high brain activity that makes them feel as if they’re awake even though they’re not. In the study, 20 “good sleepers” and 10 people with sleep misperception underwent high-density electroencephalogram sleep recordings, and researchers woke them up after every 10 minutes of consolidated NREM or REM sleep to ask them about their subjective sleep depth—aka their perception of how well they slept. Researchers found that the subjective sleep depth of people with sleep misperception was “abnormally low” during REM sleep.

Another study similarly showed that patients with insomnia underestimate how much sleep they get because, unlike “good sleepers,” they feel awake after the first sleep cycle and even during REM sleep, and “their mental activity during sleep is also more thought-like.”

The takeaway from these studies is that your perception of how well you sleep may not be a good measure, so your rumination over your lack of sleep may be unfounded. Knowing that your different sleep is okay might be enough to make you feel more relaxed and less anxious about it, which, in turn, should help you relax.

As sleep researcher Geoffroy Solelhac of the Center for Investigation and Research in Sleep in Switzerland said, “Just understanding that their sleep is objectively different is reassuring to patients. They feel a sort of relief.”

Still, there are a few other tricks for calming down when you are awake at night.

Cat sleeping on arm of couch

Sleep Hacks to Beat Sleeplessness

So, what are the best tricks to fall asleep? Once I realized my rumination about sleep was a distraction, I began to deal with it in a healthier manner. Here are the tricks I use to stop stressing when I wake up at night.

A Boring Book

The best sleep aid I’ve ever used isn’t melatonin or chamomile tea, it is a boring e-book. The key is to choose a slightly interesting yet mostly snooze-worthy topic. Pretty much any subject works for me as long as it’s not a thriller or horror. Philosophy tends to do the trick particularly well, but you may want to find your own genre of choice.

A boring book redirects your focus away from your worries and repetitive thoughts. It’s cognitively demanding enough to keep your mind off your own ideas while trying to follow the author’s reasoning. This disrupts the cycle of rumination, allowing you to drift off gently—assuming your Kindle doesn’t hit you in the face when you start dozing. (Hint: I’ve learned to read on my side to avoid this rude awakening.)

In the past, I would pick up my smartphone and find myself checking email or scrolling social media. This was a big mistake! Smartphones have the opposite effect and tend to keep you checking and pecking at your screen late into the night.

Now when I wake up or can’t sleep due to my racing mind, I pick up my Kindle, which, with its backlit non-blue light screen, doesn’t disturb my wife like reading a paper book would. Also, I think of waking up in the middle of the night as a pleasant opportunity to catch up on some reading, and I’ve stopped worrying about when I’ll fall back asleep. I assure myself that if I’m not tired enough to fall asleep right at that moment, it’s because my body has already gotten enough rest. I let my mind relax without worry and typically fall asleep in minutes.

A Mantra for When You Wake Up

The more you stress about achieving perfect sleep, the harder it becomes to attain it. To significantly reduce anxiety, accept that occasional wakefulness during the night is normal. Typically, if you don’t get good sleep one night, your body will naturally compensate the next night.

If I wake up, I repeat the simple mantra, “The body gets what the body needs if you let it,” and inhale a few deep breaths, which usually lull me back asleep in minutes. That subtle mindset shift relieves the pressure by no longer making sleep a requirement. My job is to provide my body with the proper time and place to rest, which means sticking to a consistent device-free bedtime.

Consistency

Establishing a consistent, relatively early bedtime is one of the most beneficial things you can do for your sleep. You might even timebox your sleep and allow the calendar reminder to alert you to wind down an hour before bed.

Sticking to the same early bedtime regulates your body’s internal clock, gives you enough time to sleep, and promotes better sleep quality. This is often the most effective way to get the rest you need. Just go to bed already! Don’t stay up and doom-scroll or watch one YouTube video after another.

Track Your Sleep

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As the studies above show, your perception isn’t a great judge of your sleep quality. Most of us have no idea how well we’re sleeping. For obvious reasons, we’re only aware of the times we wake up rather than the time we’re asleep.

I thought I was getting a bad night’s sleep, which caused me to worry more, night after night. When I finally started wearing a sleep tracker, I learned that my sleep score wasn’t that bad, and that reassurance helped me to sleep soundly.

We are highly affected by our belief in how we sleep. A 2014 study found that our belief in how well we sleep affects our cognitive functioning more than how well we actually sleep.

In the study, researchers had 164 people rate their quality of sleep the night before. Next, the researchers told the participants they would use a new, as yet unproven technique to measure their REM sleep retroactively the night before.

This “technique” was fake, unbeknownst to the participants. In fact, researchers randomly assigned good or bad sleep quality to the participants, who were then asked to complete attention and memory tests.

The results showed that participants who were told they had slept poorly, even if they’d rated their sleep quality as high, exhibited impaired cognitive performance on tests. The reverse also occurred: People who reported poor sleep but were told they slept well performed better.

Using a sleep tracker might help build your belief that you’re sleeping just fine, which will end your rumination over the “bad sleep” you’re getting.

Experiencing insomnia can feel overwhelming and unending, but here’s a reason not to lose hope: According to a two-year study of 1,435 adults, while about 25 percent of Americans experience acute insomnia each year, about 75 percent of them recover from it.

Once my rumination over sleep stopped, so did my sleepless nights.

There’s an important lesson here that goes well beyond how to get enough sleep. The takeaway is that we should stop worrying about the outcomes we can’t control and instead focus on the inputs we can.

Before popping pills or messing with your hormones, get to bed at the same time each night. If you do wake up, repeat the mantra, “The body gets what the body needs if you let it,” and have a boring e-book ready. Finally, track your sleep to see if you’re really sleeping poorly or just remembering the times you woke up. Try these sleep hacks for a few months, and you’ll start seeing a difference. Night, night!

How to Be Lucky in Business and Life: 4 Science-Backed Principles

How to Be Lucky in Business and Life: 4 Science-Backed Principles

Practical tips for business people who need luck on their side

Something as vague and indiscernible as “luck” has no place in the business world, right? Yet studies show luck can make all the difference between business success and failure. So, can you learn how to be lucky?

Joël Le Bon, professor of marketing and sales at Johns Hopkins University Carey Business School, has found that luck is a significant factor in sales professionals’ performance. He even says companies can manage their luck to get a competitive edge.

Turns out, it’s not a matter of being born lucky. You can, quite literally, make your own luck in business and in life.

Here’s how entrepreneurs and other business people can build their belief in luck to achieve more.

Luck Can Be Made and Managed

Psychologist Richard Wiseman, a professor at England’s University of Hertfordshire, has conducted several studies on luck. His most prominent was a long-term study that became the foundation for his book The Luck Factor: Over the course of 10 years, he interviewed 400 volunteers who self-identified as lucky or unlucky, had them participate in experiments, and asked them to keep diaries and take personality questionnaires and intelligence tests.

Based on that study, Wiseman concluded that lucky people generate their good fortune by following four principles:

  1. Create and notice chance opportunities
  2. Make lucky decisions by listening to one’s intuition
  3. Form “self-fulfilling prophecies” through positive expectations
  4. Adopt a resilient attitude to turn bad luck into good

For example, Wiseman describes that many of his lucky participants intentionally pursued variety and change in their lives.: One would regularly take a different route to work, while another would choose a color before going to a party and make an effort to talk to people wearing that color to diversify the type of people he tended to talk to

Le Bon calls that kind of self-made luck “provoked luck.” Experienced salespeople, he found, “tend to say that an important factor in their jobs is provoked luck: unexpected events that come about because their strategic behavior has maximized the opportunities.”

In one of Le Bon’s studies of sales students, they reported that two-thirds of the revenue they made through sales was due to provoked luck. Le Bon found that luck was a huge motivator: The more a salesperson believed in luck, the more sales activities they pursued, such as making phone calls, taking meetings, and qualifying prospects, which led to more opportunities and better performance.

Entrepreneurs, salespeople, and other business people can take purposeful steps to grow their luck and success.

Stylized four leaf clover, representing how to be lucky

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How to Be Lucky: Enroll in “Luck School”

As Wiseman and Le Bon found, people are not born lucky or unlucky. Luck and fortune are primarily molded by people’s thoughts and behaviors—which can be modified.

To test that, Wiseman held a “luck school” in which he conducted experiments to improve people’s luck by getting them to act lucky. He asked participants to complete standard questionnaires measuring their luck and satisfaction with six life areas. Next, he explained to participants how “lucky” people use the four principles of luck; he shared techniques for how they could think and behave like a lucky person. The techniques would help them create chance opportunities, vary their daily routines, and deal more effectively with lousy luck by imagining how things could have been worse.

After practicing those techniques for a month, the participants shared their findings with Wiseman. He reported that 80 percent of participants said they were happier with their lives and felt luckier.

You can put yourself through “luck school.” Here’s how:

1. Maximize Chance Opportunities

Change your habits and routines to create chance opportunities. Maintain a flexible mindset rather than committing to one way of doing things. Step out of your comfort zone. Make time to meet new people—and, like Wiseman’s lucky participant, try using a hack that forces you to talk to a range of people.

Chat with someone in line at the grocery store or stop to play a spontaneous chess game with a stranger in a park. That will not only spark connections, conversations, and ideas but also feed your brain’s need for novelty.

“Salespeople should be encouraged to disrupt their habits, get out of their routines and comfort zones, and meet new people,” Le Bon wrote. “They should do new things, expand their networks by going to unusual places, and build new alliances. In sales, opportunities lie not among the people you know but among those you don’t.”

2. Listen to Your Lucky Hunches

Our intuition is often thought of as irrational and unreliable. But, Wiseman argues, by ignoring gut instincts, “you could be missing out on a massive font of knowledge that you’ve built up over the years. We are amazingly good at detecting patterns. That’s what our brains are set up to do.”

Ditch the inner critic and self-limiting beliefs holding you back to build your self-trust and confidence. Consider listing out past successes you enjoyed because of an intuitive move you made. You’ll likely recall that many of your best decisions were made because they “felt right.”

3. Expect Good Fortune

Belief in luck increases the likelihood of taking risks, which, in turn, increases the probability of success. While it’s not wise to set unachievable goals that set you up for failure, you should set high goals and carry a positive outlook as you work toward them.

Le Bon says there are benefits to setting challenging goals: “Salespeople should be encouraged to adopt such goals because they drive forward-looking behaviors. Ambitious goals make salespeople more creative and strategic.”

4. Turn Bad Luck into Good

Sometimes, bad things happen that make you feel inherently “unlucky.” In those moments, it’s crucial to maintain traction—actions that move you toward what you want.

When something bad happens, be kind to yourself. Self-compassion makes people more resilient to letdowns by breaking the vicious cycle of stress that often accompanies failure.

Try Wiseman’s positive-reframing technique and imagine how the situation could have been worse. Or use Le Bon’s technique to be more comfortable with failure: He encourages companies with sales teams to have their employees set failure goals, like a number of monthly pitches that fall flat.

Luck is nothing but a mindset. Even if you’ve been having a streak of bad luck, you can turn it around by learning how to change your fortune.

How to Stop Overthinking

How to Stop Overthinking

Pull yourself out of a cycle of negative thoughts

We all dwell on unresolved personal conflicts from time to time. Who hasn’t ruminated on a hurtful comment or unintentional harm we might have caused someone? Feeling bad about something you did, or something done to you, is human. Congratulations on not being a psychopath!

But while it’s expected that the arguments we’ve had, the negative events we’ve experienced, and the major decisions we face haunt us, overthinking can also pile on new problems.

Rumination, or “overthinking,” is a hallmark of poor mental health and unhappiness. It is a psychological tendency that, if left unchecked, can reduce our enjoyment of life, ensuring we are never satisfied for long.

Yes, there are benefits to analyzing the past. But too much rumination can torment you and, worse, cloud your judgment about how to proceed into the future. The consequences of too much rumination are focusing on problems rather than solutions, sacrificing the present moment, and losing productive time, sleep, and healthy relationships.

Studies show there’s a way to circumvent rumination, which has myriad benefits, including helping us to overcome distraction in a world that has evolved faster than we have.

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What Is Rumination?

Rumination is our tendency to keep thinking about bad experiences. It’s quite different from healthy self-reflection.

If you’ve ever chewed over something in your mind that you did, or that someone did to you, or over something that you don’t have but wanted, over and over again, seemingly unable to stop thinking about it, you’ve experienced what psychologists call rumination.

This “passive comparison of one’s current situation with some unachieved standard,” as described by the authors of a study on rumination, can manifest in self-critical thoughts such as, “Why can’t I handle things better?”

Another study notes, “By reflecting on what went wrong and how to rectify it, people may be able to discover sources of error or alternative strategies, ultimately leading to not repeating mistakes and possibly doing better in the future.” A potentially valuable trait—but, boy, can it make us miserable.

Rumination impairs decision-making and worsens physiological stress responses, and it’s correlated with not only leading to depression and anxiety but also increasing their severity. It can prompt us to distraction, and it’s one of four psychological factors that drive us to dissatisfaction.

Thankfully, some studies have found a way to rewire our rumination into wisdom.

Man looking at himself in mirror fragment

Taking Yourself Out of the Equation

Have you ever tried talking about yourself in the third person? The practice, called illeism, goes at least as far back as the Ancient Greeks. (There’s still a lot we can learn from the Ancient Greeks.)

Several modern-day studies show that talking about yourself in the third person allows you to see past your personal biases and improve decision-making and emotional regulation.

How does it do that?

Illeism is a form of “self-distancing” that allows us to circumvent Solomon’s paradox: the idea that we are great at applying wise reasoning to others’ lives but terrible at applying it to our own. (Many studies validate Solomon’s paradox as social cognitive bias, though the psychological mechanism behind it remains unclear.) Distancing ourselves from our problems helps us to see them as clearly as we would another person’s.

That’s why illeism is a powerful method for breaking the cycle of rumination. It allows you to observe your thoughts and feelings objectively rather than getting caught up in an emotional storm. By referring to yourself as he, she, or they—or whatever third-person pronoun you prefer—you detach from the immediate experience and gain a broader perspective.

In this way, illeism is similar to talking to yourself as a friend would, another method for beating negative thoughts and self-talk.

Several studies—many conducted by psychologist Igor Grossmann at Canada’s University of Waterloo—have found that practicing illeism to defeat rumination makes us wiser.

According to Grossmann, wise reasoning includes intellectual humility, recognition of uncertainty and change, others’ perspectives and broader contexts, and compromise. He also found that wisdom is better than intelligence at predicting emotional well-being and relationship satisfaction.

Grossmann’s 2021 study shows that illeism can even help us build a long-term habit of being wise: For four weeks, almost 300 participants kept a daily diary describing a new social conflict or “irritating interaction.”

Half the group wrote in the third person, the other in the first person. Before and after the monthlong exercise, two psychologists scored each participant on wise reasoning.

The study found that those who wrote in the third person improved their “intellectual humility, open-mindedness about how situations could unfold, and consideration of and attempts to integrate diverse viewpoints.” According to Grossmann and his co-authors, “This project provides the first evidence that wisdom-related cognitive and affective processes can be trained in daily life.”

This project provides the first evidence that wisdom-related cognitive and affective processes can be trained in daily life

How to Use Illeism to Become Indistractable

To use illeism, a powerful cognitive-reframing tool, take a note from Grossmann’s study and journal in the third person about your conflicts. You might practice illeism during a daily 15-minute morning brain dump, which will not only reduce rumination and make you wiser but also alleviate the internal triggers, or negative feelings, that drive you to distraction. Conquering internal triggers is the first step in my four-step model to become Indistractable.

If you’re not the type to keep a diary, you can get those same benefits by visualizing your conflicts from a third-person perspective or relaying them to yourself in the third person, either aloud or in your head.

Think of a recent conflict with a romantic partner, a friend, or boss, or picture a significant life decision you’ve had to make. Describe that situation in the third person.

Here’s a one-sentence example if I were to try illeism: I’d replace “I was annoyed that they complained to me about distraction but hadn’t read Indistractable” with “Nir was annoyed that they complained to him about distraction but hadn’t read Indistractable.”

If you’re talking to yourself rather than writing, make it more realistic by addressing yourself in the mirror: Pretend you are a therapist or some other wise figure, and give advice to your reflection, the “client.”

Using illeism to combat rumination will do wonders for controlling your attention and boosting your focus, ultimately helping you to develop the most important skill of the future: being Indistractable.

How to Handle a Distracting Boss

How to Handle a Distracting Boss

Here’s how to stay focused when your boss isn’t.

See if you can relate to Sarah.

She’s a software engineer who loves her job—except for her manager, Tom. To Tom, everything is a crisis worthy of interrupting Sara, even when she’s deeply focused on her work.

One morning, while Sarah is coding a critical feature, Tom calls and asks her to drop everything to help with an urgent report for the CMO. Sarah complies, but by the end of the day, she hasn’t dedicated much time to any of the tasks she planned to focus on.

It wouldn’t frustrate her so much if this were a one-time situation. However, Tom’s frequent interruptions keep her from doing her best work.

Does that sound familiar?

Screenshot of Reddit threads discussing distracting bosses

I’ve written extensively about how managers and employees can work well together; check out “Managers, Stop Distracting Your Employees” and “‘Just Say No’ Is Bad Advice.

But what if you’re not in a leadership position?

What if you meticulously follow the four steps from my book Indistractable to control your attention and reclaim your focus—yet your boss hasn’t read it and won’t let you do your work?

How do you stay indistractable when you have an easily distracted boss?

What Is a Crisis?

Sometimes, we must adapt to the unexpected. Things happen. The trouble is that too many things bosses think are crises aren’t.

Let’s get our definition clear. What is a crisis? To me:

A crisis is an unexpected event requiring immediate attention.

It shouldn’t be a crisis if you could have prepared for it.

Of course, if your boss fails to plan for that CMO report and the boss’s boss is waiting on the line, now it’s a crisis. But your boss is at fault for not planning ahead. The crisis is your boss dropping the ball; that’s the surprise, not the need for the report.

CMOs need reports. Kids get sick and need to be picked up from school. Clients need to talk urgently. These events are all predictable.

You may not know precisely when they will need your attention, but you can predict with 100 percent certainty that they will sometimes threaten to interrupt your plans.

The solution is a contingency plan. You can plan for surprises!

What does a heart surgeon do in the middle of surgery if their kid is sick and needs to be picked up from school or someone from the hospital administration wants to talk with them? Do they let the patient die on the operating table? Of course not. They have plans in place, just in case.

Suppose your board members have been known to call you with urgent requests prior to every board meeting. If this is the case, you, the employee, can anticipate these requests and timebox your availability to be on call to assist.

But you won’t be able to do everything at once. Alert your boss to that fact and confirm that’s what they want you to do: “I’m happy to be available in case the CMO calls, and I can’t wait to make the team look good. However, that means I won’t be able to do focused work during that time because I need to be ready for the call.”

Either you’re doing focused work or you’re the point person ready for the “unexpected.” Of course, you could do other work while being on standby, but that’s a bonus, not an expectation. You can have only one priority at a time.

Kent Brockman of the Simpsons faces audience stoically next to a sign that says it is time to panic

Still, there’s more to the definition of crisis than the element of surprise. There’s the part about “immediate attention.”

Too often, novice managers fail at their one and most important job: prioritization. They think everything should be done all at once. When the manager makes everything urgent, employees can’t do their best work because their attention is scattered, and they’re likely to burn out.

Thankfully, there’s a fix for helping your boss prioritize better.

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Schedule-Syncing Is Key

The best tool I have found for working effectively with a manager is schedule-syncing.

Schedule-syncing gives others transparency into how you intend to spend your time. Managers love it because they want to know what you’re doing all day, and employees love it because it allows them to align with their manager without being micromanaged.

The first step to schedule-syncing is timeboxing your calendar, blocking off time each day for the work you plan to do. Use this free schedule-maker to get started.

Once you have a timeboxed calendar, schedule a meeting with your boss to review it together.

Bring a list of all the extra tasks and responsibilities your manager has asked you to complete but that you can’t fit into your timeboxed schedule.

In the meeting, review your calendar and the extra tasks list with your manager. Say, “Here’s how I plan to spend my time this week, and here’s everything you’ve asked me to do that I’m having trouble fitting in. How would you like me to prioritize?”

The manager’s most important job is prioritizing tasks. By giving your manager a look into how you plan to spend your time, you decrease the likelihood that they will interrupt you. They’ll see you have set hours for uninterrupted, focused work, which are essential for completing key tasks.

But I Need to Be Always On

Sometimes, readers tell me that I just don’t understand—their work requires them to be always interruptible. Sure, some jobs are on call. If you work in a call center, you pick up the phone when it rings. However, most jobs have some balance of reflective and reactive work.

Reflective work can be done without distraction. Planning, strategizing, and thinking all require focus.

Reactive work involves checking notifications and emails and being available for taps on the shoulder from colleagues. It’s part of everyone’s job.

The trouble is when we habituate to doing reactive work all day without planning time for reflective work. It’s much easier to do what your email, Slack, or boss tells you to do now rather than ask yourself (or your boss) what’s most important.

If you don’t plan time for reflective work (to think, plan, and strategize), you’ll run fast in the wrong direction.

“But I just can’t!” is a reaction I sometimes hear when I advise people to plan time for working without distraction. “My workplace is different.”

In that case, the problem might be someone other than your boss. It might be you!

Most of the time, when people say, “I need to be on call. I need to be responsive,” it’s not an objective fact but a subjective feeling that drives them toward distraction. They can’t stop telling themselves, “Someone might need me,” “I fear I might look bad,” or “I’m anxious knowing that there might be a message waiting for me.”

Those are not objective truths; they are just uncomfortable feelings. Nagging internal triggers distract people who are unable to deal with them.

If you’ve done your job correctly and schedule-synced with your boss, relax! You did your duty. You don’t need to cater to every ping and ding or give into the fear that someone needs you when, in reality, they can wait a few minutes.

When Your Boss Is Just a Bad Boss…

Of course, there are bad bosses out there. One percent of the time, an employee might have a terrible manager who makes the work environment unbearable.
Gordon Ramsay exhibits bad boss behavior, yelling at a worker in restaurant

In those cases, employees shouldn’t resign themselves to a bad boss. Pull the parachute if you’ve tried everything to improve your relationship with your manager and nothing has helped. Making that person a good leader is outside your locus of control, so focus on what is in your control: Look for another job.

The relationship between managers and their employees can be tricky to navigate, but most of the time, schedule-syncing and managing our internal triggers effectively can steer the way.

Only People Who Believe in Luck Have It

Only People Who Believe in Luck Have It

How belief in luck makes us bolder and better.

Richard Branson will be the first to tell you that he’s generally a lucky person in business and life.

An adrenaline junkie, he’s lived through several near-death experiences, including in the early ’70s, when he and his then-wife survived a shipwreck that no other passengers did by jumping off the boat in a storm and swimming to shore.

The first song on the first album that his recording studio, Virgin Records, put out—“Tubular Bells” on the album of the same name by artist Mike Oldfield—was used as The Exorcist theme song and has sold nearly 20 million copies to date.

Branson later made a mad leap from Virgin Records to launch Virgin Atlantic, an airline so bold that his bank threatened to shut him down. The airline saw a record total revenue of £3.1 billion in 2023.

In 2014, when asked “how important luck is in building a great business,” Branson replied:

I think luck certainly plays a part in it, because there are lots of people out there who’ve worked enormously hard who haven’t been successful. But you know the old saying, by working hard, by making the right moves, you can create your own luck, I think. But certainly luck plays a part. I’ve been lucky to have survived balloon trips, boating trips, you know, a lot of rather foolish things in my life, so I was definitely born under a lucky star.

Branson isn’t the only uber-successful person to say that luck was on their side.

But is it really luck that makes these people successful? Many would say there’s no such thing as luck. What about entrepreneurial spirit (Branson started his first enterprise when he was 16!), resilience in the face of setbacks, or vision?

What role does luck play in success—and who gets to have it?

The Science of Luck

Several academic studies have found that the question isn’t whether luck exists. It’s whether you think it does.

A 2014 study conducted by James Sly at Missouri State University (MSU) explored the influence of a belief in luck on self-efficacy, which “reflects confidence in the ability to exert control over one’s own motivation, behavior, and social environment.”

The belief in one’s ability to accomplish a task plays a major role in how we approach goals, tasks, and challenges.

In the study, 171 students from MSU completed three questionnaires:

  1. One to determine their preexisting belief in superstition;
  2. One to determine their preexisting belief in luck and their personal luckiness and…
  3. One to measure the degree to which an individual feels a sense of agency in regard to his or her life.”

Study participants were tasked with predicting the outcome of 30 computer-animated coin tosses: Select heads or tails.

After each coin toss, the software gave them bogus feedback on their performance. In other words, whatever the participant guessed had no bearing on the results.

The program ensured every participant won exactly 15 out of 30 coin tosses. No matter what, everyone was equally “lucky.”

However, the software varied the kind of feedback each participant received according to three patterns:

  • – Ascending (the participant was told they correctly predicted 5 of the first 15 coin flips, but progressively got better, ending up correctly predicting 10 of the last 15.)
  • – Descending (the participant was told they correctly predicted 10 of the first 15 coin flips, but progressively got worse, ending up correctly predicting 5 of the last 15.) or
  • – Random.

After the trial, each participant was asked:

  • (1) how many of the 30 coin tosses they believed they correctly predicted and
  • (2) how many they believed they would correctly predict in another series of 30 coin tosses.

Next, participants completed a mentally challenging puzzle in which they were asked to identify as many two- to eight-letter words as possible from a specific set of eight letters.

Before the task began, they were asked to set a goal of the percentage of the total possible words they wanted to find. Researchers noted how many words each participant identified and how much time each participant spent on the task.

Here’s what the researchers found:

Participants with a firm belief in luck and were given descending feedback (they did worse and worse with each coin toss) recalled significantly more of their correct coin-toss predictions than participants in the random and ascending groups.

Furthermore, participants with a high belief in luck who were given descending feedback set higher goals for the puzzle and dedicated more time to it than participants with a high belief in luck who were given random feedback.

Researchers determined that when someone who believes in luck has a lucky streak with one task, it increases their self-efficacy for a future unrelated task, even if the lucky streak comes early and disappears, as was the case with the descending feedback group.

So, while it may seem counterintuitive, the study shows that believing in luck boosts your confidence in your ability to control future outcomes. If you had a winning streak in the past and you believe in luck, you’ll likely try, try again.

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How “Feeling Lucky” Gives You an Edge

By feeling lucky, we change our perception of our abilities and, according to some studies, our performance.

One study found that superstitious beliefs help people in uncertain situations relieve anxiety and stress. Another showed that stress relief from a superstitious belief or ritual increases a person’s self-efficacy.

A soccer player nervous about a big game might have a superstitious belief in the luckiness of wearing his charmed socks. According to the studies, wearing the socks will make that player feel more secure and increase their perceived control over their performance in the game.

If you think it’s illogical to believe in luck, know these studies aren’t saying luck exists. They simply show that people who believe in luck experience a boost in their self-efficacy, which may change the outcome of their actions.

While the 2014 study above showed that believers in luck increased self-efficacy on the puzzle task after a lucky streak with the coin toss, it also showed that nonbelievers who got lucky with the coin toss saw decreased self-efficacy on the puzzle task.

The researcher cited the gambler’s fallacy, which states that when a person with a low belief in luck has good luck, they expect bad luck in the future to even things out, even when the outcome is completely random.

Ironically, Sly reported, people who think they’re “behaving rationally by not subscribing to the superstitious belief in luck are actually behaving in just as superstitious a manner (albeit in the opposite direction) as individuals who do believe in luck.”

Overall, people who think they are lucky might feel more confident approaching new tasks and challenges because they have higher expectations of a positive outcome.

That certainly applies to Branson. “You have to stick your neck out on occasion,” he told The New Yorker. “You have to make bold moves, and sometimes you come close to betting everything.”

Branson said he once took out a third mortgage on his home to fund his business endeavors. “I really do believe that if something is important enough, you should go and bet the damn house,’’ he said. “There are bigger things we need to gamble on. Much bigger things.”

If Branson didn’t feel lucky, would he have risked launching an airline in a saturated, complicated industry or begun one of his many other ventures? Maybe not.

Taking Luck Too Far

There is, however, the possibility of relying on luck to the point that you leave your fate to outside forces.

Studies show that self-efficacy and locus of control are interrelated and affect how a person reacts to a situation.

People with an internal locus of control believe that their personal decisions and efforts guide much of their lives. They tend to have higher self-efficacy, seeing themselves as the driving force behind their achievements.

People with an external locus of control believe that forces outside them—fate, circumstances, luck—are responsible for the events of their lives, potentially lowering their self-efficacy.

One’s locus of control plays a huge role in determining life outcomes. An internal locus of control is associated with psychological well-being, as well as academic and professional success.

There are benefits and disadvantages to both the internal and external loci of control.

When it comes to disadvantages, having an internal locus of control may mean you find it difficult to delegate and experience routine self-blame when things don’t work out for you.

Conversely, having an external locus of control improves your ability to let things go but also may make you feel helpless or less motivated to put effort into tasks since the outcome feels beyond your control.

The trick is to find the right middle ground—that is, to have an external locus of control for what you truly can’t control and an internal locus of control for what you can. Investing too much in luck tips the scale too far in the external direction.

We don’t live in the fantasy world of Harry Potter, who was able to take a sip of liquid luck and achieve the goal he desired. Simply drinking the lucky Kool-Aid isn’t going to get you anywhere.

But believing in luck can be a powerful tool to boost your confidence and motivation. It can prime you to tackle challenges with a positive outlook, potentially leading to better performance.

Just ask Richard Branson.

Embrace the power of belief, work hard, and create your own luck.

Can You Think Yourself Thinner?

Can You Think Yourself Thinner?

Our thoughts influence our health more than we know.

As a clinically obese teen, my parents were desperate to get me to a healthy weight. My mom coaxed me on a walk through our boring, middle-class Central Florida suburb every Sunday.

The road we walked was paved with good intentions, but for me, it was hell: the heat and humidity, the painful chafing between my thighs, the inevitable embarrassment of applying Vaseline to said chafing. … If I was going to suffer, I would need a reward, and it had better be a good one!

The walks were never more than 30 minutes, but the finish line always ended at the Friendly’s Ice Cream shop. “Double scoop of chocolate with Reese’s Pieces, please!”

Needless to say, the walks didn’t help me lose weight. But here’s what did: On a family trip to New York City, I glimpsed in-line skates for the first time. This was the early 1990s, and they were still “a thing.” Stop snickering.

With all my extra pounds, I’d never won a race, ever. Whether on a bike, swimming or, of course, on foot, I was always dead last. But with Rollerblades, I’d glimpsed a hope of smoking my skinny friends.

They were way too expensive to buy, so I begged my parents to let me rent a pair for the afternoon. After a safety briefing at the rental shop and a skeptical look from the shop owner, I spent the rest of the day blading around Central Park, my parents trying to keep up. I felt fast! I felt free! Then, I felt exhausted.

I’d exercised for hours without realizing it. That night, I was so wiped out I slept through my body’s need to pee and woke up in a urine-soaked hotel bed. I hadn’t wet the bed in 12 years, but neither I nor my parents cared much. It was the first time they’d seen their kid enjoy exercise.

Looking back, those in-line skates (as dorky as they were) helped change my mind about fitness. Maybe exercise didn’t have to be a pain to endure, deserving of a treat. Perhaps the first step to health wasn’t extreme dieting or obnoxious goal-setting but a simple shift in perspective.

Turns out, decades of research reveal how our beliefs and expectations shape our bodies.

How Thoughts Influence Health

To investigate how mindset affects the relationship between exercise and health, Harvard psychologist Ellen Langer conducted a study of 84 female room attendants working in seven hotels.

These women spent their entire workday exercising—carrying vacuums up and down stairs and scrubbing bathroom surfaces—but in a survey, 67 percent said they weren’t physically active. A third said they didn’t exercise whatsoever.

Fascinatingly, Langer and her team discovered that the women’s health reflected their perceived, not actual, amount of exercise: Their physiological health variables, such as body fat, waist-to-hip ratio, blood pressure, weight, and body mass index, were correlated to the amount of exercise they thought they were getting.

Next, the women were separated into two groups: One was told that their work went above and beyond the Surgeon General’s recommendations for exercise. In contrast, the control group was told nothing.

After a month, Langer and her team remeasured the same physiological health variables in the women. They found that the informed group had lower blood pressure, weight, and waist-to-hip ratios—even though those women reported no change in their routines.

Langer concluded that their mindset caused the change. Critics of the study, however, say that because the women self-reported their routines and weren’t observed by the researchers, it’s possible they were more active or ate more healthily.

But this is a distinction without a difference. Either way, the women told to think of their work as exercise got healthier!

Even if they didn’t change their routines, the women in the informed group likely worked slightly more vigorously to burn more calories because they thought it mattered. Their health improved through a more positive outlook on their activity, perhaps motivating them to live more healthily.

“Thinking yourself thinner” doesn’t mean believing your mindset has the magical power to improve your health. You don’t have to believe that beliefs alone can change your body. Rather, belief is the first step in a reinforcing loop that increases your effort:

  1. Believing effort leads to improvement …
  2. …leads to believing you have agency to do something positive for your health…
  3. …which encourages you to put in more effort…
  4. …and results in a healthier you. That reinforces the efficacy of your original belief!

Belief isn’t magical. It’s logical!

Nourish Your Mindset and Your Body

Sometimes, it’s difficult to believe our efforts make a difference, especially when it takes so long to see the desired results, such as lower blood pressure or weight. Here’s what you can do when you feel helpless about your health:

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Banish Negativity

Be particular about the health and fitness content you give your attention to. Don’t subscribe to the idea of the “perfect” body on social media, and don’t let fitness gurus sell you quick-fix solutions for health and fitness, like fad diets and unsustainable exercise routines. Instead of trying to attain an unrealistic body type, focus on what healthy means to you.

Stop setting unrealistic goals and believing you’re failing. When it comes to life-long fitness, you should largely avoid goal-setting altogether. The better option is to build an enjoyable journey that has no destination. For example, cultivate a love of exercise and find activities that feel like more than just dreadful calorie-burning. Looking forward to an activity you enjoy can be life-changing, no matter how small. Have you tried in-line skating, BTW?

Invest in Positivity

Focus on traction, or action that takes us toward what we want. Too often, we focus on what we’re not doing rather than what we are doing to become healthy. You might diligently go for walks most days but dwell on your lack of high-cardio exercise. Give yourself some credit!

The Langer study illustrates just how much the women underestimated the physical activity they did each day. Do an audit of your daily routine and acknowledge the physically demanding activities.

According to the Mayo Clinic, people burn between 100 and 800 calories through daily activities like walking around the house doing chores, gardening, or even fidgeting—also called nonexercise activity thermogenesis (NEAT).

To give yourself credit, use my free habit tracker to record your exercise or healthy eating routines. Over time, it will help you visualize your progress and dedication, showing that you are giving your body what it needs.

The habit tracker can also help you avoid an all-or-nothing mentality. Many people think they must strictly adhere to healthy routines or not bother doing them. Eating fried chicken for lunch might lead you to write off the entire day as unhealthy, even if you made other good choices.

But the habit tracker forces you to see all your healthy choices, reinforcing your belief that you’re doing well by your body.

Sneak in Exercise

Just as the women in Langer’s study found out, exercise doesn’t have to be lifting weights or going for a run. You can trick yourself into exercising more without ever going to the gym.

  • Turn cleaning your house into a workout by playing music and cleaning quickly.
  • Instead of inviting a friend to a movie, dinner, or a drink, suggest an outdoor activity like walking, hiking, or biking. You can even join a social sports team together!
  • Take the stairs instead of the elevator or escalator.
  • Get a standing or walking desk.
  • Do squats while you floss or brush your teeth. It only takes two minutes to brush or floss, allowing you to work your leg muscles twice daily.
  • When you drive somewhere, park farther from the entrance so you walk a little more.
  • If you take public transportation, get off a stop earlier and walk the rest of the way.
  • For destinations that are 30 minutes away or less by foot, walk instead of drive.

Every little bit counts.

If you think you hate exercise, the best thing you can do is find a positive mindset. Take stock of what you’re already doing. Find an exercise that doesn’t feel like a workout.

When in-line skating became outmoded, I took up running—and made it fun and more exciting by going barefoot. Doing something so contrarian and weird makes it more enjoyable for me and reminds me that exercise can be made your own. Today, at 46 years old, I’m in the best shape of my life.

Your mindset can shape your body more than you know. It’s not about magical thinking but about recognizing the power of belief as the first step toward positive change. Small shifts in perspective can lead to big changes in your health and well-being—you better believe it!

Work Productivity Hacks & Tips for Today’s Workplace

Work Productivity Hacks & Tips for Today’s Workplace

Gallup’s 2023 State of the Global Workplace report highlights a stark reality: disengaged and burned-out employees are draining 9% of the world’s GDP, resulting in approximately $8.8 trillion in losses. On the other hand, engaged employees are 18% more productive and 23% more profitable. This underscores how closely productivity is tied to profitability and overall organizational health.

Furthermore, data from ActivTrack reveals that increasing focused work by just 5 minutes each day over a typical 5-day work week can significantly boost productivity potential. By implementing effective office productivity tips and office productivity strategies, employees can transform their workday, achieving more in less time. This sense of accomplishment not only enhances individual performance but also fosters a positive, engaged work culture and avoids burnout. Engaged employees contribute to collective success, driving the organization forward.

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9 Ways to Boost Your Productivity at Work

In today’s fast-paced, distraction-filled work environments, staying productive can seem like an uphill battle. Whether you’re an employee seeking work productivity hacks or a team lead looking to enhance office productivity, the right strategies can make all the difference. Drawing from my insights in “Indistractable,” here are nine actionable tips to help you reclaim your focus and boost your productivity at work.

1. Timeboxing Your Schedule

Timeboxing is a powerful technique where you schedule every minute of your day. By allocating specific time slots for different tasks, you create a concrete plan that helps you focus on one task at a time, reducing the temptation to multitask. This method ensures that you dedicate sufficient time to high-priority tasks and avoid spending too much time on less important activities, making it one of the most effective work productivity tips that can help you keep up with your schedule.

2. Syncing Schedules with Colleagues

Coordinate your schedule with your colleagues to minimize unnecessary interruptions. Schedule syncing helps to ensure that everyone is aware of each other’s availability, which reduces the likelihood of unexpected meetings or distractions. This approach fosters a more collaborative and focused work environment, enhancing office productivity.

3. Managing External Triggers

External triggers, such as emails, notifications, and interruptions from colleagues, can severely impact your productivity. Take control of your environment by turning off non-essential notifications, setting boundaries with colleagues, and designating specific times to check and respond to emails. Tools like “Do Not Disturb” features on your devices can also help minimize interruptions during focused work periods.

4. Utilizing the 10-Minute Rule

When you feel the urge to procrastinate or get distracted, use the 10-minute rule. Tell yourself that you only need to work on the task at hand for ten more minutes. Often, by the time those ten minutes are up, you’ll find it easier to continue working. This rule helps you overcome the initial resistance and can lead to longer periods of focused work, making it a valuable work productivity hack.

5. Adopting Precommitment Strategies

Precommitment involves setting up systems that prevent you from getting distracted. For example, you can use apps that block distracting websites during work hours or commit to completing a task with a colleague. These strategies leverage your future self’s better judgment to help your present self stay on track, which is a key productivity hack for work.

6. Creating a Distraction-Free Workspace

Your physical environment plays a significant role in your ability to focus. Design a workspace that minimizes distractions by keeping it clean and organized. Use noise-canceling headphones to block out ambient noise, and consider implementing a clear desk policy to reduce visual clutter. Personalize your space with items that inspire and motivate you, but avoid overdoing it. This is one of the essential office productivity tips.

7. Building Psychological Safety

Encourage a culture of psychological safety within your team. When employees feel safe to voice their concerns and ideas without fear of retribution, they’re more likely to engage in productive behaviors. Regular open discussions about workplace challenges can lead to better solutions and a more cohesive team, improving overall office productivity.

8. Encouraging Predictable Time Off

Ensure that employees have predictable time off to recharge. Establishing norms like “no meeting” periods or dedicated time for uninterrupted work can help employees manage their time better and reduce burnout. This practice supports a healthier work-life balance and improves overall productivity.

9. Practicing Regular Reflection and Adjustment

Set aside time each week to reflect on what worked and what didn’t in terms of productivity. Adjust your strategies accordingly. This practice of continuous improvement helps you fine-tune your productivity techniques and stay adaptable to new challenges. Keep a journal or use a productivity app to track your progress and identify patterns that either aid or hinder your productivity. This regular adjustment is a valuable work productivity tip.

Elevate Your Performance at Work Today!

Implementing these nine strategies can help you become more productive and achieve your goals more efficiently. By managing internal and external triggers, using time wisely, and fostering a supportive work environment, you can elevate your performance and find greater satisfaction in your work.

Why Successful People Only Get More Successful

Why Successful People Only Get More Successful

Is there a reason everything some people touch turns to gold?

You know those people who just seem to get more and more successful? It’s as if each success gives them momentum to achieve even more.

Bridgit Mendler is a former Disney child star turned singer, lawyer, and entrepreneur. Amor Towles was a very successful investment banker for two decades and then became a very successful author. Toni Morrison, Stephen King, and Haruki Murakami have published and sold not just one but many different books to millions of people worldwide.

Well, there’s a secret to their success, and no, it’s not the obvious money, privilege, and social class (although those certainly count for something). It’s not even their natural talent.

Why is it that everything these people touch turns to gold?

Science Hints at Why Success Breeds Success

Expectations

In 2014, researchers who wanted to test the veracity of the adage “Success breeds success” created website-based real-world social settings and randomly bestowed “successes”—ranging from funding to awards, product endorsements, and even “signatures of support” on social or political campaigns—on study participants.

In all scenarios, receiving a modest reward early on “triggered a self-propelling cascade of success” for those participants. (Yet receiving large rewards early on did not proportionally increase later success.) Because these rewards were distributed randomly, not based on merit, the study concluded that a person who sees such early success might later achieve more than someone who is similarly qualified or talented but didn’t receive early success.

The study author reasoned that the unmerited early success people receive “produces arbitrary inequality by raising their future success expectations vis-a-vis equally talented non-recipients.”

Self-Belief

A more recent study of the same subject took a different approach, enlisting equally abled players to compete in a best-of-3 contest experiment. The results reveal that players who won the first round did indeed see better performance later. But winning alone was not the cause. Only when winning increased players’ confidence did it give them momentum toward success. “The effect of winning seems driven by an information revelation effect, whereby players update their beliefs about their relative strength after experiencing an initial success,” the researchers wrote. “Even with an initially even playing field, subjective self-confidence can play a critical role in future performance and, therefore, contribute to putting identical people on different paths in terms of long-term success.”

Status

From these studies, we understand that self-belief and expectations spur success. But that’s not all. As a person’s success builds, so does their network and reputation, which easily opens more doors to success.

There’s a term for this: the Matthew effect. Coined by sociologist Robert K. Merton in 1968, the Matthew effect posits that the work of high-status people receives greater recognition than work of equal quality by lesser-known people. At least two studies testing the Matthew effect determined it’s a real phenomenon, at least in the science community.

In the 2014 study, researchers compared the citation rates of papers before and after the scientists who’d written them won a prestigious science title. Then, they compared those citation rates to a control group of papers published by scientists who hadn’t earned the title. Results found a 12 percent bump in citations of papers after the scientists were recognized, leading experts to conclude that the Matthew effect plays a major role in scientists’ careers.

Also validating the Matthew effect is a 2018 study that tracked the career trajectories of winning and losing applicants to a Dutch grant program. The program used a points system to score applications and awarded funding to scientists whose applications met or exceeded a certain number of points. The study examined applicants just above and below the threshold, as their work quality would be similar, and found that over the next eight years, winners secured more than twice as much funding as nonwinners. That was just the beginning of the benefits that winners saw.

The study author offered two explanations for how the Matthew effect operates: Winning funding gives scientists accolades that increase their likelihood of winning more awards, funding, and jobs. Second, and critically, winners continue to seek grant money while discouraged nonwinners give up.

Optimism

Failure is practically a prerequisite for success, as any successful person will tell you. Steve Jobs—who was ousted from Apple before rejoining it when his next company, NeXT Computers, was acquired by Apple—is a well-worn example.

So, failure is not what inhibits success. A person’s outlook after that failure does.

One 1990 positive psychology study of athletes showed that optimism can lead to success even in the short term. The study had college-level swimmers complete a questionnaire to determine whether they were optimists or pessimists. Then, the swimmers were told to swim their best race, and afterward, the researchers gave each athlete a swim time that was slower than their actual time. After a few hours’ rest, the athletes swam again.

The study results showed that while the optimists swam 0.5 percent faster on average during the second round, the pessimists swam 1.6 percent slower. The author concluded that optimists saw failure as an opportunity to do better, while pessimists were simply discouraged.

These studies argue that expectations, optimism, and positive beliefs drive success. Successful people aren’t necessarily smarter and more talented than less successful people.

So, while you might not currently be as successful as Amor Towles, Bridgit Mendler, or whichever uber-successful person makes you green with envy, you can adopt and leverage their successful mindset for yourself.

Pursue Success Like a Successful Person

Anyone with the right outlook can find the momentum of success. Here’s how you build it for yourself.

Grow Your Self-Belief

Throughout our lives, we have experiences that lead us to label ourselves in specific ways; then, we tend to stick with those labels and their accompanying behaviors. Yet expectations form our reality, so we should take care not to label ourselves in ways that limit us.

The first step to building new beliefs is to challenge your old ones: Identify and challenge the limiting beliefs that undermine your confidence and expectations of success. Replace these beliefs with more realistic perspectives. Reflect on and celebrate your strengths, talents, and past successes. Remind yourself of your capabilities and resilience in overcoming challenges.

Aspire to have the same unfailing belief in yourself as Donald Trump does. Even when he fails, he spins it into the greatest success. And people believe him. One of his 2016 presidential campaign promises was to build a wall on the U.S. southern border to stop illegal crossings and make Mexico pay for it. Instead, the 455 miles of the wall cost U.S. taxpayers $15 billion and failed to do the very thing it was intended to do. Yet Trump still touted it as an “extraordinary milestone” that “achieved the most secure southern border in U.S. history.”

To shake up your self-beliefs and tap into your potential, push yourself outside your comfort zone. Take a risk or try something new, and you might learn something about yourself or conquer a fear. Plenty of successful entrepreneurs practice facing their fears, including Tim Ferriss, who quit a corporate job and wrote a book called The 4-Hour Workweek that was rejected by 26 publishers before it sold and became a global hit. Just the simple act of trying increases your chances of success.

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Practice Optimism

Once you have a new view of your self-beliefs, practice positive self-talk to enforce them and improve your self-confidence. Pay attention to your internal dialogue and replace negative thoughts with affirmations.

Expect Success

To boost your expectations for success, use positive reinforcement. My advice to people who want to build a new routine or habit is to start with a minimum enjoyable action—a task or activity that’s so easy, it’s laughable—and track it. If you want to write a book, for example, tell yourself you’ll write one sentence daily. Use my free habit tracker to mark each time you complete it.

Over time, the tracker allows you to visualize how many times you have done that task. If you skip a few times—which is inevitable!—don’t berate yourself. Use the opportunity to practice optimism and positive self-talk. You might have backslid a little, but the tracker shows you were capable of sticking to your routine. You can do it again.

Remember, success isn’t just about striking gold; it’s about building unwavering self-belief, expectations for success, and optimism that prevent you from accepting failure.

How to Become an Indistractable Reader

How to Become an Indistractable Reader

Nir’s Note: This guest post is by Nicholas Hutchison, founder of BookThinkers and author of Rise of the Reader.

When I was growing up, you couldn’t pay me to read a book about self-help or business. Now, I read between 60 to 80 books every year.

A good non-fiction book is the distilled knowledge of years of research and insight and costs just a few bucks. Why wouldn’t you take advantage of such a cheap, efficient way to learn lessons that could change your life without having to do the work or live the experiences the author had to bear?

The trouble with books is that, duh, you have to make time to read them. You also have to sustain your focus long enough to absorb the lessons learned.

I became a voracious reader in college. During my senior year, I took a sales internship at a local software company. My boss, Kyle, learned I was commuting an hour each way, five days a week. He recommended that instead of listening to 10 hours of music, I try listening to business podcasts. He argued that the same music every day wouldn’t change my life, but the right podcast might.

Listening to these podcasts, I heard certain book titles mentioned over and over. It was as if every successful person on the planet had read the same handful of books: Hooked by Nir Eyal, Outliers by Malcolm Gladwell, and The 4-Hour Workweek by Tim Ferriss, to name a few.

I realized that if I ignored the books that made these people successful, I was deliberately choosing to live beneath my potential. After one trip to a local bookstore, I was hooked (Nir Eyal pun intended).

Over the years of building BookThinkers, I have received hundreds (maybe even thousands) of questions related to the reading process. Most of these questions center around choosing the right books, developing great reading habits, and implementing more of what we read.

Competing with all the tasks fighting for space in our calendars, reading to learn often loses the battle. Some books, while super helpful, may not exactly grab your attention the way social media or your email inbox might.

This is where Nir Eyal’s Indistractable Model comes in. It’s a powerful four-step framework that can help you not only make time to read more but also enjoy more of what you read, which will put you on the path to implementing the wisdom from these books.

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Master Internal Triggers: Have Fun Turning the Pages

We can all agree that reading renowned self-help and business books comes with myriad benefits. Still, some of us may not enjoy the act of reading them. Or maybe you generally enjoy reading, but self-help and business books aren’t exactly the imagination-stirring fiction stories you typically lose yourself in. As a result, reading these books may make us feel bored or restless.

Nir Eyal writes that those internal triggers, or negative feelings, are the foundational cause of our distraction. When we feel bored or restless as we read, that discomfort prompts us to pick up our phone and scroll or turn our attention to some other distraction.

The key to fighting distraction lies in our reaction to internal triggers. Nir asserts, “Unless we deal with the root causes of distraction, we’ll continue to find ways to distract ourselves. Distraction, it turns out, isn’t about the distraction itself; rather, it’s about how we respond to it.”

He developed four steps to mastering internal triggers by exploring them with curiosity rather than contempt. Another technique he offers, which encourages people to reimagine difficult work as fun, is particularly useful for reframing reading as a captivating activity.

The technique is based on the research of Ian Bogost, a professor at the Georgia Institute of Technology, who found that incorporating play into a dull task by finding the novelty and variability in it frees us from the discomfort of doing that task—and, therefore, prevents distraction.

Applying this technique to reading involves appreciating the inherent variability and excitement that a great book offers. Similar to ever-changing and dopamine-inducing social media feeds, every turn of a page in a book brings new perspectives and ideas, catalyzing engagement and curiosity.

By reading to learn something impactful or solve a specific problem, we imagine the next page might hold the key to our questions. Think of reading as an exciting journey: Every page you turn might reveal a valuable insight or a solution you’ve been seeking. The variability keeps us engaged and less prone to distraction. The more pages you turn, the more knowledge you acquire.

Reading becomes an imaginary casino, where every page turn is like a roll of the dice, and you might just win big by discovering a life-changing insight on the next page.

Make Time for Traction—aka Reading

If you’ve decided that reading will help you live your values and meet your goals, then reading is traction—an action that moves you toward what you want. (Distraction is the opposite: an action that deters you from what you want.)

To become an effective reader, you must make time for it. This means scheduling traction, or your reading sessions, just as you would schedule other important tasks in a timeboxed calendar.

Having a designated reading time increases the likelihood that you will spend time reading. Note that you don’t have to spend an hour reading every day to make progress.

In my book, Rise of the Reader, I recommend that beginners read for 15 minutes (enough time for roughly 10 pages) in the morning and the evening on weekdays. That amounts to 20 pages a day, which is 100 pages a week and 5,200 pages a year—the equivalent of more than 20 books!

To harness the benefits of reading, it’s crucial to stick to your reading schedule consistently. Just like any other routine, reading requires discipline and regularity. By firmly adhering to your scheduled reading times, you transform reading from a sporadic activity into a steady, enriching part of your daily life. This not only helps you reach your reading goals but also ensures that reading becomes a lifelong routine, which opens doors to endless knowledge and motivates you to implement that knowledge for personal growth.

Remember, it’s not just about reading more; it’s about making reading a consistent and non-negotiable part of your day.

Hack Back External Triggers: Put Your Phone in Timeout

How many times have you sat down to read for an hour, but then heard your phone ding and decided to check it quickly, only to find yourself scrolling Instagram Reels for an hour? As Nir writes, notifications from email, text messages, and social media—called external triggers—are the biggest culprits of distraction and can be detrimental to your reading experience.

To become Indistractable, hack back these external triggers. Turn off notifications, create a designated reading space, and ensure your environment is free from external triggers—which can also include interruptions from other people!

If you live with others, create a sign to indicate you shouldn’t be disturbed. For example, wear earphones or place a Do Not Disturb or red-light sign next to you.

One of the tools that I’ve been using to minimize external distractions over the past couple of months is a Kitchen Safe Timed Lock Box. Whenever I have a hard time staying away from my phone but need to read, I put my phone in the box and set the timer for 60 minutes. The little impenetrable lockbox makes it impossible for me to use my phone during the reading session, and as a result, I can concentrate on the book.

Make a Pact for Accountability

Pacts and precommitments are your secret weapon to prevent distraction. You might make an effort pact with

yourself to read one chapter before allowing yourself to engage in other activities. You can also precommit to a reading schedule by telling friends or family about it so they can support and encourage you. To kick it up a notch, you might even make a pinky promise with a friend to read on schedule or join a group of like-minded readers.

By forming an accountability group, I not only grew from the knowledge I was gleaning from the books I read, but I also grew closer to friends who were on the same journey. My book group meets every Friday. We share the best takeaways from the books we read and discuss how to take action on what we learned.

Another accountability option is to RSVP to a silent book club. At these gatherings, people meet in a public space to read any book quietly for an hour or so. Google “silent book clubs near me,” or check Meetup for event listings.

Becoming a Better Reader

I firmly believe that our lives can be improved by reading and taking action on personal development books—and becoming Indistractable is the key to unlocking the wisdom within those books.

So, go ahead, pick up that book, apply the Indistractable Model, and become a better reader who not only improves their lives with new insights but also transforms that wisdom into action.